Reviewing disposition schedules for official records for legal sufficiency and provides instructions for implementing litigation holds required to comply with legal requirements. Which publication lists the filing procedures? Electronic Record Every year, each Library office will be asked by the Records Management office to participate in a dedicated records review and cleanup activity. The goal of the evaluations is to measure the effectiveness of records management programs and practices and to ensure that they comply with NARA regulations. Ensure that the departing employees federal records have been turned over to the appropriate successor or official to permit continued preservation of the Department federal records. We use email to share different kinds of information, ranging from important records of Library business to momentary updates of who, what, when, and where. Let your Records Liaison know if you think you have any records that are not listed in the File Plan. Coordinating with OpDiv and StaffDiv RMs and RLs regarding all aspects of records management. The File Plan is also a very useful tool for organizing the work of your office, especially when staff transitions take place. A .gov website belongs to an official government organization in the United States. Most of the records you will create or receive at the Library are temporary, although you may be responsible for some permanent records as well. In special cases, you may need to hold on to certain records past their disposition date due to legal activity involving those records. 2071 (2011), National Archives and Records Administration, 44 U.S.C. When notified that a contractor is transferring or leaving the Department, consult with departing contractors to follow litigation records management procedures. Cloud services refer to federal records that reside in a cloud environment hosted by a third party service provider. Your job responsibilities will determine what you must document. These items are called transitory records because they are only of short-term interest. Department of Health and Human Services (HHS) Annual Records Management Training Main Content Records Management at HHS Employees and contractors will: Organize files in a manner that facilitates efficient and effective retrieval of information. Huntersville-Bryton, NC - S. Old Statesville Rd 11124 S. Old Statesville Road Huntersville, NC 28078 . No. They capture evidence of the agencys organization, functions, policies, decisions, procedures, operations, or other business activities. Not all the documents you will encounter at work are records. The current version of this Policy will always reside in the OCIO Policy Library. 1. Who serves as the Office of Primary Responsibility for the management and oversight of the Search Request and Litigation Hold process?